Reply to:jobs@bbh.com
Date: 2008-11-26, 1:40PM EST


Job Description
Brown Brothers Harriman Trust Companies
Fiduciary Income Tax Manager

Background
Brown Brothers Harriman Trust Companies consist of a national non-deposit trust company headquartered in New York with offices in Philadelphia, Chicago, Boston, Charlotte, NC and Palm Beach, and a subsidiary non-deposit trust company chartered in the state of Texas with a single office in Dallas. The national trust company is a wholly owned subsidiary of Brown Brothers Harriman & Co. (BBH), the oldest and largest partnership bank in the United States. BBH is a global financial institution with approximately 3,700 employees in 15 locations worldwide and offers its clients a full range Banking, Investment Management and Global Custody services.

While a separate legal entity, the Trust Companies operate to a certain extent as a department of BBH. The Trust Companies provide trustee and executor services to clients and prospects of BBH. The Trust Companies supply the fiduciary administration expertise and generally rely on BBH to provide custody operations and investment management services. All BBH resources are available to the Trust Companies as needed, including Office of General Counsel, IT and Human Resources.

The Trust Companies outsource fiduciary income tax return preparation primarily to Thompson Reuters/Fast-Tax via an electronic feed from Trust Companies’ SunGard/Charlotte Trust Accounting System and in some cases to individual tax accountants. The new hire will manage the Fast-Tax and tax accountant relationships, interface between Fast-Tax and Trust Officers and provide fiduciary income tax advice to Trust Officers.

Responsibilities
-Supervise return filing and tax payments
-Coordinate tax return signing and filing
-Arrange for timely payment of quarterly estimates and final taxes due
-Review refunds for sufficiency and arrange for their deposit.
-Review/calculate interest and penalties and arrange for payment
-Arrange for withholding and payment on NRA beneficiary distributions
-Maintain Tax Return files for each account, including IRS and State notices received.
-Advice to Trust Companies
-Review and advise on IRS or state taxing authority correspondence
-Review and advise on tax advice provided by Tax Preparer
-Advise on tax treatment of accounts and transactions e.g. Federal and state tax filing status of accounts
-Review Federal Estate Tax Returns (Form 706)
-Review Gift and Generation-Skipping Transfer Tax Returns (Form 709)
-Attend client meetings where needed to support Trust Officer.
-Manage Fast-Tax and Tax Accountant relationships
-Review a sampling of returns prepared by Fast-Tax.
-Maintain accurate record of tax preparer for each account and reconcile annually with list of all Trust Company accounts.
-Review provider contracts and fee arrangements and review invoices for accuracy.
-Monitor timeliness of filing and payment.
-Maintain record of any service issues that arise and annually review relationship for quality of service
-Monitor problem areas in tax coding of accounts and transactions, e.g. state tax status, advisor fees, distributions, alternative investments, contributions.
-Liaise between Trust Companies/Trust Accounts and Tax Preparer
-Gather required account information and review for completeness and accuracy, working with Trust Officers as needed e.g. governing instrument, account profile, beneficiary and co-fiduciary information, including identification of NRAs, IRS account name, tax related information from prior trustee (tax returns, transaction statements, cost information)
-Resolve Tax Preparer questions with Trust Officer and vice versa
-Communicate status of returns to Trust Officers, using Fast-Tax software as applicable.
-Provide copies of IRS and State notices to Tax Preparer as received.

Relevant Experience
The ideal candidate would have 5 to 10 years of fiduciary income tax experience at a Bank, Trust Company or Accounting or Law Firm. As a minimum requirement, the candidate must hold an MBA or BA in Accounting and Taxation or a CPA, or any combination thereof.

Other requirements:
Excellent verbal and written communication skills and ability to interact with internal staff, outside tax preparers and clients.
Excellent problem solving and organizational skills, attention to detail and the ability to work independently with limited support staff



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